It’s a common but unofficial form of commenting within a draft document.ĭocument Inspector doesn’t have an option to check for highlighted text – and really it should. Microsoft’s intention when they added highlighting was for it to truly highlight text in a final document.īut in practice, highlighting is often used to note parts of the text that need another look or revision.
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See Image Privacy Breach in Office for details and how to remove the image properties. Too many have been caught posting photos online not realizing that they are revealing their home address! That often includes the GPS co-ordinates where the photo was taken, the type of camera etc. When you insert an image into an Office document, all the image properties come along too. Uncheck the box ‘Apply only to this picture’ to make the same changes to all images. Make sure that ‘Delete cropped areas of pictures’ is checked, then click OK. To truly delete the cropped areas of an image, click on the image then go to Picture Tools | Format | Adjust and click on the Compress Images button. What isn’t visible, and Document Inspector won’t warn you, is that it’s only part of a much larger image that’s still saved in the document. Here’s a simple photo of Stonehenge in a Word document. Similar to the image editing problem is the excess from a cropped image. Any images edited within Word should be checked. Image EditingĪs we’ve noted in Office Watch – editing an image within Office will often leave the original image available with changes overlaid. There are two hidden parts of images that the inspector doesn’t check. Imagesĭocument Inspectors biggest ‘blind spot’ is images within documents. There are some hidden elements that Microsoft has continually ignored and others that the Inspector can’t reasonably be expected to notice. For example ‘Invisible Content’ doesn’t just remove text formatted as ‘Hidden’ but also text that’s given the same color as the background (eg ‘White on White’).īut it’s not perfect. Errors and Omissionsĭocument Inspector does a pretty good job.
That’s why we suggest saving a copy of the document for inspection and sending – it leaves the original document (with revisions, comments etc.) for you to use. Broadly the document content elements (like hidden text) can be undone but ‘behind the scenes’ things like document properties cannot. Some actions by document inspector can be reversed via Undo. Recheck the document as many times as you like before sending out. If you want to remove some elements but not others, you have to do it yourself. Go to File | Info, on the right side are all the document properties.ĭelete / Keep the properties as you wish.ĭocument Inspector is an ‘all or nothing’ tool for each type or group of document element. ‘Draft’ or ‘Final’) may definitely be required. Sometimes document properties are essential to the document. For example, Document Properties and Personal Information might be wanted or not depending on the situation. Click on Remove All, to erase those parts. Office will check the document and report any hidden elements.
There’s a long list of things that will be inspected, leave them all selected and click the Inspect button. Inspect and send from a copy because Document Inspector will remove things that you want to keep in your original. When the document is ready to send, save a copy.
Document Properties and Personal Information.It will look for some hidden elements in a document. So it’s important to make sure that any document you send has just the core, visible document without any extra that might be unwanted or embarrassing.Ĭhoose Inspect Document. Politicians sending out press statements that are revealed (from the document author and other info) to have been written by lobbyists or large donors to the candidate. There have been many public examples of hidden document info causing trouble. An extreme example is a negotiation.īut show ‘All Markup’ and you can see the thinking of the other side: Office documents can have all sorts of hidden information in them things that you might not intended to send to others. It helps prevent legal troubles and personal embarrassment. The Office Document Inspector is an important tool for anyone who shares or sends out Office documents.